This week, we are giving our best tips for successful wedding day coordination. Wedding day coordination is often the first service offered by wedding planners when they are just starting out. It’s a great way to get to know vendors, learn how different venues work and get experience before offering full-service planning. This is the second part of our series offering successful tips for wedding day coordination services. You can find part one here: Before the Wedding Day.
Day of the wedding
It’s super helpful to have a wedding day checklist to make sure you have everything with you. Here are some of the major items to include on your check list:
- Complete ceremony timeline, reception timeline, vendor list, setup details or notes and room diagrams with extra copies for your assistant(s) and vendors. If you are a newer planner and don’t have these, learn more about the Wedding Planner’s Toolbox which has timeline templates, consultation forms, planning checklists, and more.
- Your wedding day emergency kit
- Cell phone
- Water and snacks for yourself
- Any wedding items that the bride has already given you (place cards, guest book, favors, etc)
- Your client binder or folder with copies of all vendor contracts
On the wedding day, keep calm and relaxed. The last thing you want clients or guests to see is a stressed out wedding planner. Stay focused on making your clients happy and making sure your team of vendors have everything they need for success. Along with your skills and organization, your vendors are the key to an incredible event. Treat them exceptionally well, make sure they get fed and let them know if the schedule is running ahead or behind.