Your business card should express who you are and the work you do simply by the title under your name. For those who are unfamiliar with the differences between a venue coordinator and a wedding planner, it’s important to recognize that they are two different positions each serving their own purpose in the bride and groom’s wedding preparations.
Remember JLo’s famous role in The Wedding Planner where she planned every intricate detail leading up to the wedding day? This person guides the couple through the planning process, from setting a budget to keeping Aunt Sue away from crazy Uncle Ned. The wedding planner will also answer the couple’s questions, assist with contracts and vendor negotiations, help with event design and create a detailed timeline of the wedding day events.
If the wedding planner does all of this, what is left for the venue coordinator to do? The venue coordinator ensures everything taking place at the venue is in order. The venue coordinator usually enjoys organizing weddings, but does not have the responsibility of handling all matters for bride and groom. This person will handle the set-up of all tables and chairs, manage the food and beverage provided by the venue, coordinate placement of wedding items with the wedding planner, handle venue parking logistics and manage the venue staff.
How can the wedding planner and venue coordinator work together effectively? As someone who has worked as a wedding planner and as a venue coordinator, I completely understand how it may be hard for either professional to relinquish their own duties to the other.
Here are a few tips on how to keep this business relationship professional and enjoyable for current and future events:
- From the beginning, establish an open line of communication. Allow one another to speak and to be heard. It will be much easier to cooperate when each side is allowed time to express their needs and expectations.
- Create a plan and stick to it. Write down a list of items that each person is responsible for. Clearly identifying one another’s tasks will make life much easier in the months of planning ahead. Remember, it’s not about you. The couple has hired the wedding planner and venue coordinator to make this process easier, not harder.
Do you have any tips or advice for working successfully with venue coordinators? Please share in the comments.
This is a guest post from Christine Pirkle. Christine resides in Chicago where she has worked as a marketing and events professional for the past five years. After starting Rise Events Planning, she decided to make event coordination her full-time job. Christine works full-time as the Sales and Event Coordinator at the Goldmoor Inn & Dining in addition to planning events on her own.