}
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Taking Care of the Vendor Team
As an event planner, we are in charge of all the moving parts and pieces including the team of event professionals. As the leader of the team, it’s important to take care of our team members so they can do the best job possible.
Here are tips to help your vendor team perform their best work:
1) Confirm that vendors will be served hot meals if they will be on-site during the event. Accommodate their food allergies if possible when confirming their meal.
2) Offer water and sodas as they are working, especially on hot days.
3) If there is extra cake or dessert after guests have been served, offer a slice to the event vendors who are on-site.
4) Ask for their input on the wedding day timelines if their ability to do the best job is dependent on your event schedule.
5) Don’t haggle on prices with vendors. Ask nicely if your client expects it but realize you do not have to negotiate.
6) Always show respect for their art and services. And expect respect in return.
7) Make sure they are paid on time if you are in charge of payments for your clients.
8) Recommend that your clients tip vendors for great service.
9) If vendors are traveling to the event in your town, offer hotel recommendations and local travel advice.
What else do you do to ensure your vendors are taken care of?
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Debbie – Great advice! I always do my best to take care of all the vendors present. Their comfort and happiness are an important part of the day. If the vendors feel taken care of and respected you are ensuring a great event for your client. Yell at and disrespect your vendors and you are almost guaranteeing an unhappy vendor which no doubt will be reflected in the service they are providing your clients. I have gone as far as providing meals and water (out of my own pocket) because my client refused to do so and didn’t see the value in it.
Thank you so much for sharing Kelli. These are just a few of the many reasons you are such a great planner!
Hi Debbie – regarding vendor meals, would the bridge & groom be responsible for paying for those vendor meals?
Great question Heather. Yes, the bride and groom are responsible for paying for the vendor meals.