The Banquet Event Order, often referred to as the BEO, is an agreement form that details selections for food and beverage, audio/visual, room setup(s), staffing requirements and other event needs for a particular venue. It also confirms full costs (including food costs, beverage costs, service fees, taxes, etc.) and dates associated with payments for the venue.
The banquet event order is prepared by the catering manager at a hotel or event coordinator at a catering facility. The form includes all the specifics of the event in very intricate detail. The form will evolve and change throughout the event planning process. Information included on the form needs to be as accurate as possible to ensure the correct timing, layout, cost, details and menu for the event day.
As a professional event planner, our job is to work with the catering manager or catering event coordinator to share event details, coordinate timing and review the BEO for accuracy. The client will usually be required to sign the final BEO before the event.
There are a variety of styles and templates that hotels and catering facilities use for their banquet event order. Here are a few samples to give you an idea of what they look like:
You can scroll through this entire BEO sample here