One of the drawbacks of being a professional event planner is that we can very easily become overwhelmed. There are so many clients and vendors to communicate with on a daily basis PLUS the fact that many of us are running our own business which comes with another huge set of daily to-do’s.
When I get overwhelmed, I can become paralyzed by it and get absolutely nothing done. My head feels like it is spinning and I can’t focus because there are SO many things to do that I don’t know where to start.
Over time, I have read enough books, worked with coaches, and followed industry blogs to figure out a few strategies that help me whenever I get into the head-spinning feeling of overwhelm.
Here are three ways you can use to get past overwhelm and into productivity mode:
1) Income Producing Activities First
It’s easy to start your day getting sidetracked with emails and social media. Instead of jumping right into client email, ask yourself which 2-3 tasks could you accomplish today that can lead to income.
For example, responding to email and voicemail leads should be a priority. Creating proposals or finalizing a consultation with a potential new client are both income-producing tasks. Those types of tasks should be at the top of your to-do list.
2) Be the Turtle
Slow and steady always wins the race for event planning business success. As long as you are taking action on something with your business, you are moving forward. It isn’t possible to implement or act on every strategy or opportunity that comes your way.
For example, if you are asked to participate in 2 photoshoots, 3 bridal shows, plus volunteer to plan a charity event, take the time to evaluate which 1 or 2 of those opportunities fit with your current business goals. If you are striving to get into event design, then the two photoshoots would probably make the most sense which means turning down the other opportunities. It is much better to do 1 or 2 things thoroughly than try to pursue six different opportunities at once.
3) Find a Mentor or Coach
Getting help with the direction of your business from someone who has BEEN there is priceless. There is nothing like getting the straight scoop from another planner who has experience and knowledge to help you get past overwhelm. A good coach will help you set a logical progression of tasks and strategies for your business so that you can clearly move forward with ease, confidence, and sanity.
How do you handle that feeling of overwhelm? Take a few minutes to share your thoughts in the comments below.